Ticking ‘Photographer’ Off Your Wedding List!

A friendly guide to help ease the decision-making process and make choosing your wedding photographer feel less daunting

First things first - congratulations! Isn’t it just so exciting to be engaged? Now, while the romcoms usually focus on the dreamy proposal, they don’t always mention the next part: planning your wedding. It’s a whirlwind of to-do lists, Pinterest boards, and decision-making. And yes, it can feel a bit daunting at times. One of the big ones on your list? Finding your wedding photographer. That’s where I come in (sort of). I’ve put together this handy worksheet to help make the process less overwhelming. Think of it as your stress-free guide to finding the perfect photographer to capture your big day just the way you’ve imagined. So grab a cup of tea (or a glass of wine - no judgment here!), and let’s get started!

At the end of this article, you'll find a link to an editable document where you can add your notes and more.

Coverage: What Do You Need?

Do you want every single moment – from the slippers-and-mascara morning chaos to the sparkler send-off – or just the ceremony and a few group shots?

Full-Day Coverage: Perfect for catching everything from start to finish. (P.S. Feeding your photographer during this long day is always appreciated!)
Half-Day Coverage: A great option if you’re on a budget and only need key moments.
Something In Between: Ask your photographer about packages they offer and see if you like any of them

Pro Tip: Close your eyes and imagine flipping through your wedding album years from now. What do you see? Those are the moments you’ll want to prioritize.

What Style speaks to you?

Do you love candid photos that feel like a story unfolding, or do you prefer something a little more polished and posed? Maybe a mix of both? Figuring out your style is key to finding a photographer who gets your vibe.

Tones: Do you like bright and dreamy (light & airy) or deep and moody with rich contrasts?
Focus: Are you into crisp, sharp images, or do you love a bit of artistic flair, like soft, grainy textures?

Pro Tip: Dive into full galleries, not just Instagram highlights. It’s the best way to see if their style feels like you.

Pre-Wedding Sessions: Yes or No?

Think of this as a mini-rehearsal for your photos. It’s a chance to:

Break the ice with your photographer.
Get comfortable in front of the camera (even if you’re not the most camera-confident).
Snap some gorgeous photos for invites, wedding websites, or just for fun.

Pro Tip: Pre-wedding sessions are low-pressure and fun. Plus, you’ll have beautiful pictures to enjoy before the big day.

Must-Have Shots

Every couple has a few “musts” when it comes to photos. Think about what matters most to you.

Key moments: The first look, vows, first dance, cake-cutting.
Group shots: Family, bridal party, special guests.
Details: Rings, flowers, table decor, or that dreamy shot of your dress in the sunlight.

Pro Tip: Share your list with your photographer ahead of time. They’ll help make sure every important moment is covered.

Budget: Know Your Numbers

Photography is an investment, but it’s so worth it. Things to think about:

What’s included in the package? Albums, prints, digital files?
Are there extra costs for travel or additional hours?

Pro Tip: Price doesn’t always equal personality! Make sure their work resonates with you and fits within your budget.

The “Click” Factor

You’ll spend a big part of your day with your photographer, so it’s important to feel comfortable with them. During your consultation, pay attention to:

How well they listen to your ideas.
Whether you feel relaxed and at ease around them.

Pro Tip: Trust your instincts. The right photographer will feel like an extension of your wedding crew.

Next Steps

Feeling good about your choice? Here’s what to do next:

Confirm their availability
Check reviews and testimonials
Ask to see full galleries, especially if they’ve shot at your venue or something similar

And if you’re still unsure, a pre-wedding session is a great way to test the waters

Armed with this guide, you’re ready to find the photographer who’ll beautifully capture the magic of your wedding day. Take your time, trust your gut, and enjoy every moment of this adventure!